One of the biggest benefits to hiring an executive virtual assistant (or EVA if you prefer to keep things short and sweet) is how time is suddenly on your side again.
Think back to when you first started your business. Chances are good that you had free time. Ahh, remember that luxury? You could work on any project at almost any time and still turn things in at the deadline.
You had time, not because you had someone to support you and help you stay on task, but because what you had to do fit easily within the container of when you had to complete the task. Then, your client roster started to fill (go you, by the way!) and your time became a little more precious.
Now, I’m not saying you would ever drop balls, forget or miss deadlines, or over-extend yourself to the point of not being able to complete tasks within a given window. I know you’re a solid online CEO who understands the value of support and how hiring support will help you find more hours in the day.
Right? Good! So, I’m not talking to you. I’m talking to that person who’s jumping from emergency to emergency, putting out client fires like they’re on an entrepreneur version of the Oregon Trail.
Okay, maybe I am talking to you, you stellar CEO, because we all need support and an EVA can absolutely give that to you. Here are the top three ways I support my high-level clients.
Support Point #1: Set Up a CEO Schedule
Have you ever said to yourself, “I am so busy working in my business, I can’t work on my business”? I hear that from clients all the time.
You don’t have structure or support, so you have no idea what you’re doing in your day.
I love setting up CEO schedules with my clients. Because you are the CEO of your business, your time is precious. By having a schedule like this, you’re able to put YOU first on your to-do list.
It also gives you a clear definition of your time. Where are you spending the most time? Where do you need to spend the most time? Let’s make sure your time is spent on tasks that move the needle and are only on things that are in your zone of genius.
And because you have a clear definition of your time, you now have clear boundaries. If you have a writing work block all day on Monday and someone wants to have a coaching call with you, they’ll have to schedule in a slot on Tuesday or Wednesday, which are your predetermined coaching days.
Support Point #2: Time Management
Time management is a bit of a buzz word lately, but it’s a concept worth having structure and support around.
There are a few ways that I help my high-level clients manage their time. One is by setting up tools and another is giving them systems.
A project management tool, like Asana, Trello, ClickUp, etc, is a great system to have in place in your business, especially if you have a team with lots of moving projects and deadlines.
Having tools in place will give you a bird’s eye view of the progress of your projects and help everyone manage their time, thereby helping you stay on top of all the bits and pieces that you have moving around in your business.
Along with the tools come systems. You know the deadlines because of the tools, you know you have space in your calendar because of your CEO schedule. Now, it’s time to assign work blocks on your calendar and actually work. Hold firm to your boundaries and don’t take that client call on Monday when you should be writing.
I help my clients stay accountable to those work blocks because, as their EVA, we have weekly meetings wherein we set expectations and deadlines for their team, themselves included. If I need a piece from them before I can schedule anything, I keep them on task.
Support Point #3: Accountability
You know what’s great about Asana? When you check off a task, a little unicorn flies across the page. It’s so much more fun than crossing something off your paper to-do list, though I know clients get a dopamine hit of completing a task whether they help a unicorn get its wings or take a big, bold Sharpie to their to-dos.
Completing a task seriously does give you a hit of dopamine and brings some feel-good vibes into your day.
By holding you accountable to your list, I make sure you keep feeling high-vibe and on top of your projects, not low-vibe and swimming in overwhelm.
Whether you need gentle reminders or someone to help you stick to your work blocks by providing external accountability, I find the way you like to be supported the best and hold you accountable to what you say you’ll do so you can continue to grow your business.
I know you realize you can’t do it all on your own and you need support. I got your back – intensives with me will give you that support and help you chase that natural high when you cross off a task.
My husband and I have been married for four years. They have been amazing…and also really challenging. We started out as terrible communicators. For the first full year of our marriage, I thought that nagging him until he did what I needed was what you were supposed to do.
Spoiler alert: that isn’t how to effectively communicate with anyone.
LIGHT BULB MOMENT.
Your business is like me asking my husband to do something. I kept doing the same thing over and over, expecting a more pleasant outcome (hello, insanity, party of one?) that never happened.
It wasn’t until I realized I needed to try a new approach that things changed for the better.
That’s what hiring an EVA is like for your business. It’s a new approach that will provide new (and better) results. Investing in support from an executive virtual assistant will help you define boundaries, find time, and provide accountability so you can show up as the CEO you are.